Readercon 31

July 9–12, 2020
Marriott Boston Quincy, Quincy, Massachusetts.

Additional Information

Publications

Readercon members receive two original publications: a Pocket Program Guide and a Souvenir Book. We were the con that pioneered their separation—the Program Guide is for use at the con, the Souvenir Book is for reading afterwards.

Our Pocket Program Guide contains the conference schedule with full descriptions of every program item (including names and brief descriptions of stories being read) and an index of each participant's appearances.

Our Souvenir Book is largely devoted to our Guests of Honor (and to last year's Cordwainer Smith Award winner). This is in fact more pages than the typical Worldcon devotes to their guests! You'll find appreciations by friends and colleagues, literary analyses, works by the guests themselves (either original, or reprints of the obscure and cool) and comprehensive bibliographies. In the back are the patented Readercon bio-bibs: mini-bibliographies of every participant.

See below if you want to advertise with Readercon. We have a new rate for local businesses!

Parties

We encourage open parties; however, parties in a room not in the party block will be shut down. If you are planning to host a party at Readercon, please contact us so that we may book your room in the party block. Open parties (parties with an open invitation to all attendees and with an open door) may not serve alcohol. Closed parties (parties by invitation only and with a closed door) must make alcohol service arrangements with the hotel.

Con Suite

The Con Suite is Readercon’s own party, where you’ll find people to talk with and munchies to sample. We try to keep it open during all convention hours, with a little help from our fantastic volunteers. Sponsorship of Con Suite is an available option to other groups and conventions, if you wish to throw a party with us. Please email conchair@readercon.org if you're interested in knowing more.

Readercon Advertising

The Readercon Souvenir Book will contain original and reprint material by and about this year’s guests. If you want to place an ad, please contact us for details.

The Souvenir Book is perfect-bound, with heavier stock for the cover, and trimmed to 7 by 10 inches. It has a glossy color cover. Both inside covers are available for ads. All standard ads are black & white. Special printing needs (bleeds and color) are extra. Bleeds are only available on full-page advertisements.

Please ask about our advertising in the Pocket Program Guide for local businesses!

Readercon retains the right to review all ads for suitability.

Deadlines

Ad commitments must be made by May 15, 2020. Ad materals must be received by June 1, 2020.

File Submissions

We only accept electronic ad materials via email, either attached (under 5MB) or using a file share site such as WeTransfer or Dropbox. Send to ads@readercon.org.

Ad sizes

Size Build to (W x H) Pro Semi-Pro Fan
Full Page 6.5 x 9.5 $500 $250 $125
Half Page 6.5 x 4.5 $350 $150 $75
Half Page (tall) 10" x 3.75" $300 $120 $60
Quarter Page (box) 3 x 4.5 $250 $120 $60
Quarter Page (strip) 6.5 x 2.25 $250 $120 $60
Spread 14.25 x 10.25 $850
Inside Cover 6.5 x 9.5 $650
Local Business 3 x 2.25 $50

All units are in inches. For bleed, please inquire. There is an extra charge.

Semi-pro rates are reserved for magazines, small presses, dealers at Readercon, and artists (not agents). Local business rates are for ads in our Pocket Program for businesses in the Quincy area which offer services of interest to those attending Readercon. If you are unsure which rates apply to you, please contact us.

Material Guidelines

Please submit high resolution PDF or TIF: 300 DPI, no compression, with fonts embedded or outlined. Build to specified size. Do not include crop or bleed marks. Prepare as grayscale. If CMYK, RGB, or spot colors are included, Readercon is not responsible for shifts during color conversion.

A border will be added to any ad with a white or transparent background.

Notes for full-bleed ads:

  • Safe Zone: keep contents within this boundary, .25” from page trim
  • Trim Size: size of final page, 7” x 10”
  • Bleed Allowance: backgrounds and images that are meant to print to the edge of the page should extend .125” beyond trim, per sizes above.

If you have questions about file preparation, please contact ads@readercon.org.

Our Flyer

If you would like to put up flyers advertising Readercon, our flyer is available here. Please only advertise where it is legal for you to do so and, in the case of private property, where you have explicit permission to do so.

Charities

Heinlein Society Blood Drive

On Saturday, the Massachusetts General Hospital Bloodmobile will return to serve Readercon for a Heinlein Society Blood Drive! Your consistent support over years means so much, especially during midsummer. Thank you!

MGH and the Heinlein Society will have token gifts of appreciation for all who present themselves as potential donors, but all of you who have donated before know that these are the least of the reasons to come forward.

If you would like to make an appointment in advance to donate blood, or volunteer to help donors have a wonderful experience, please sign up at this Volunteer Signup sheet, write to John Hodges, the Heinlein Society volunteer organizing the drive on our behalf, or text or call him at 617-943-4399. Thank you!

Donors will be scheduled in pairs every ten minutes from 9 a.m. through 2:30 p.m. on Saturday. Walk-ins will be welcome, too, first come, first served, and will be fitted into this paced appointment schedule. This allows the MGH staff to have a chance to meet their goal of a 1/2 hour turnaround time for donors.

Tiptree Bake Sale

The bake sale benefits the James Tiptree Jr. Award, an annual literary prize for science fiction or fantasy that expands or explores our understanding of gender and the Carl Brandon Society, whose mission is to increase racial and ethnic diversity in the production of and audience for speculative fiction.

Please consider bringing something to be sold: all non-refrigerated foods are welcome (particularly those that also suit dietary restrictions). If you are thinking of bringing something, we'd appreciate it if you'd let us know in advance let us know at bakesale@readercon.org. Food can be dropped off during the sale itself or at the Information Desk ahead of time. Even if you are not a baker, please mark your calendars and spread the word!

It Was a Dark and Stormy Mic

Our world-renowned Saturday evening event, It Was a Dark and Stormy Mic, is a hilarious comedy performance raising funds for a worthy cause. Readercon 31's edition of It Was a Dark and Stormy Mic will benefit RAICES Texas, which provides essential legal services and other support to migrants and asylum-seekers at the U.S. border. Admission is free; we encourage audience members to make donations of any size, in cash or by credit card, at the end of the show.

Policies

General Policies

  • No smoking in programming areas or the Bookshop, by state law and hotel policy. Smoking is permitted on the hotel patio, but please do not smoke under awnings or overhangs.
  • No eating or drinking by customers in the Bookshop.
  • Cell phones must be set to silent or vibrate mode in panel discussion rooms.
  • Only service animals in convention areas.
  • No weapons in convention areas.
  • Individuals over the age of 15 need a membership to attend Readercon.
  • Young children who are always with an adult are admitted to Readercon for free; others need a membership. Please see below.
  • Any disruptive or inappropriate behavior may lead to being asked to leave the convention.
  • Readercon reserves the right to revoke membership at any time for any reason. No refunds will be given.
  • Readercon reserves the right to refuse membership.

Code of Conduct

By attending Readercon you agree to abide by our code of conduct. Click here to view the code of conduct, policies, and procedures.

Children Attending Readercon

Children under the age of 15 who will be staying with a parent at all times receive a free membership, a ReaderKids in Tow badge, and no conference materials. The badge must have the Readercon attending parent's name and contact info on the back. This free badge must be worn at all times while on hotel grounds.

Children under the age of 12 may not be left unattended in any convention area or public hotel space.

If we see a child who is being disruptive, or seems to need a parent and has no parent around, we will try to contact the parent. If we cannot contact the parent within 15 minutes, we will contact hotel security and ask them to assume supervision of the child.

Any disruptive or inappropriate behavior may lead to being asked to leave the convention. Readercon reserves the right to revoke membership at any time for any reason. No refunds will be given.

This policy has been established for the following reasons:

  • Liability issues raised by the hotel due to unattended children left to play in hotel common areas and the pool area.
  • Liability issues raised by Readercon for the same reasons, as well as for the comfort of all attendees.
  • Liability issue of minor children left at Readercon without a parent or appointed guardian on hotel premises. Note that these children may be held by hotel security or turned over to the Department of Social Services if the parent cannot immediately be reached.
  • It's all about safety. We want our children to be safe, and we want yours to be as well.

Accessibility

Readercon welcomes everyone. Accessibility accommodations are a vital part of ensuring a safe and enjoyable Readercon. If you have suggestions for improvements or if you would like to see additional supports, please contact us at info@readercon.org.

  • The hotel's conference rooms, restaurant, and rest rooms are all on the ground floor with wide hallways. Most program takes place on this floor. The Green Room for program participants is also on this floor. Kaffeeklatches take place in the Concierge Lounge on a separate floor that is easily reached by elevator, as is the Con Suite.
  • Each conference room will have a wide aisle and taped-off spaces reserved for scooter and wheelchair parking. There will also be forward seating reserved for those who need it. Please respect the signs.
  • We will be providing CART support for some Saturday afternoon and evening program items, including the Guest of Honor interviews.
  • We will have a "no parking or standing zone" taped off with white tape in the entrance to the Bookshop to help relieve traffic congestion. Please do not stop to chat in the "White Zone."
  • The hotel will install its only ramp to the stage in Salon 4. There will be no ramp to the stage in any other Salon. The smaller rooms will be set up with plenty of space behind the participants’ tables. If you are a program participant, please email program@readercon.org with any requests for specific accommodations.
  • Multiple versions of our program guide and schedule grid are available for download on our program page.
  • The Peacefield room on the second floor is our designated Quiet Room, where lights and voices are low. Designated hours will be set aside as explicitly stimming-friendly time; stim toys/tools will be provided, or bring your own. (Nothing scented, please, as some attendees have scent sensitivities.)
  • Those who need a break from the intensity of our main program can check the activities in the Abigail Adams room, which include picture book storytime, quiet study hall, and social get-togethers.
  • We’ve updated our signage design and placement; please let us know how we can make it even better.

We strongly encourage all attendees to treat one another with thoughtfulness and respect, and to follow these guidelines:

  • Make way for people with mobility impairments and respect the lines around reserved audience spaces and the handicapped seating signs. If you stop to chat in the hallway, make sure that you leave plenty of space for both people and scooters to pass. Remember that not all mobility impairments are visible.
  • If you see someone who you believe needs assistance, offer to help — but please wait for them to accept before taking action. Do not touch or move another person’s belongings or equipment or touch people to guide them unless they explicitly ask you to do so.
  • Do not pet or otherwise interact with service animals. If they have a harness on, they are working.
  • Do not comment on another person's disability, or express surprise that someone disabled is still able to do things.
  • If someone is sitting in the reserved seats or making use of some other accommodation, assume they have a good reason.

If you have any feedback on these efforts or suggestions for improvements, please email info@readercon.org.

Flyers

Flyers may be posted on the Readercon schedule tower which is located in front of the main panels spaces. Please do not cover flyers already placed by others.

Flyers may not be posted on hotel walls unless they bear the Concom stamp of approval. To have your flyers approved, bring all copies to be posted to the information table for review. If approved, we will stamp them and provide you with hotel-approved adhesive materials and a list of places where flyers may be posted. We will aggressively hunt down and remove any unapproved flyers. Please do not staple flyers to hotel property or use adhesive materials other than the ones we provide.