Readercon 25

Additional Information

Publications

Readercon members receive two original publications: a Program Guide and a Souvenir Book. We were the con that pioneered their separation—the Program Guide is for use at the con, the Souvenir Book is for reading afterwards.

Our Program Guide runs 50 pages. In it you'll find the full conference schedule with full descriptions of every program item (including names and brief descriptions of stories being read) and an index of each participant's appearances. In the back are the patented Readercon bio-bibs: mini-bibliographies of every participant. The last two pages show the whole program in table form; for those who prefer to travel light, we provide this as a separate handout as well.

Our Souvenir Book typically runs 60 pages, nearly all of which are devoted to our Guests of Honor (and to last year's Cordwainer Smith Award winner). This is in fact more pages than the typical Worldcon devotes to their guests! You'll find appreciations by friends and colleagues, literary analyses, works by the guests themselves (either original, or reprints of the obscure and cool) and comprehensive bibliographies.

See below if you want to advertise in the Souvenir Book.

People enjoyed our new restaurant guide, and we're still looking to improve it. You can find a PDF copy here. Please send comments and changes to info@readercon.org for next year's guide.

Parties

We encourage open parties; however, parties in a room not in the party block will be shut down. If you are planning to host a party at Readercon, please contact us so that we may book your room in the party block. Open parties (parties with an open invitation to all attendees and with an open door) may not serve alcohol. Closed parties (parties by invitation only and with a closed door) must make alcohol service arrangements with the hotel.

Con Suite

The Con Suite is Readercon’s own party, where you’ll find people to talk with and munchies to sample. We try to keep it open during all convention hours, with a little help from our fantastic volunteers. Sponsorship of Con Suite is an available option to other groups and conventions, if you wish to throw a party with us. Please email conchair@readercon.org if you're interested in knowing more.

Advertising

The Readercon 25 Souvenir Book will contain original and reprint material by and about this year’s guests. If you want to place an ad, please contact us for details.

The Souvenir Book will be perfect-bound, printed on heavy flat stock, and trimmed to 8 1/2 by 11 inches. We are planning a two-color cover, and both inside covers are available for ads. Interior ads will be black & white.

Ad copy should be received by May 1, 2014 at the latest. We only accept electronic copy (preferably PDF) via email.

Special printing needs (bleeds and color) are extra. Bleeds are only available on full-page advertisements.

Readercon retains the right to review all ads for suitability. Ad material will only be printed in the souvenir book for which it is contracted.

Semi-pro rates are reserved for magazines, small presses, dealers at Readercon, and artists (not agents); if you are unsure which rates apply to you, please contact us.

Size Image Area Pro Semi-Pro Fan
Full Page 10" x 7.5" $300 $175 $80
Half Page (wide) 5" x 7.5" $250 $100 $50
Half Page (tall) 10" x 3.75" $250 $100 $50
Quarter Page (box) 5" x 3.75" $175 $75 $35
Quarter Page (strip) 2.5" x 7.5" $175 $75 $35
Center Spread (2 pages) 10" x 7.5" $500
Full Page (inside cover) 10" x 7.5" $350

All prices in US dollars, payable to Readercon, Inc. by check, MasterCard, Visa, American Express, or Discover. Purchase orders are accepted by prior arrangement.

Charities

Heinlein Society Blood Drive

On Saturday, the Massachusetts General Hospital Bloodmobile will return to serve Readercon for a Heinlein Society Blood Drive! Your consistent support over years means so much, especially during midsummer. Thank you!

MGH and the Heinlein Society will have token gifts of appreciation for all who present themselves as potential donors, but all of you who have donated before know that these are the least of the reasons to come forward.

If you would like to make an appointment in advance to donate blood, or volunteer to help donors have a wonderful experience, please write to BloodDriveChair@heinleinsociety.org or call John Hodges, the Heinlein Society volunteer organizing the drive on our behalf, at 617-943-4399. Donors will be scheduled in pairs every twenty minutes from 10 a.m. through 3:30 p.m. on Saturday, 7/12/14. Walk-ins will be welcome, too, first come, first served, and will be fitted into this paced appointment schedule. This allows the MGH staff to have a chance to meet their goal of a 1/2 hour turnaround time for donors.

The Heinlein Society exists to preserve the legacy renowned writer Robert Anson Heinlein left us in novels, essays, speeches, and short stories. The volunteers of the society "pay it forward," Heinlein's oft-expressed phrase, since we can never pay back the riches he shared with us. If you've ever considered donating blood, please take this opportunity. If you've ever enjoyed the Grand Master's work, thank him by paying it forward in a way he would have deeply appreciated. Mr. Heinlein traveled extensively to promote this important cause and frequently donated himself. He organized the first blood drive at an SF convention at the 1976 Worldcon and designed a pin for donors in appreciation. Donors at the Readercon drive will receive pins of this same design and our thanks.

Policies

General Policies

  • No smoking in programming areas or the Bookshop, by state law and hotel policy.
  • No eating or drinking by customers in the Bookshop.
  • Cell phones must be set to silent or vibrate mode in panel discussion rooms.
  • Only service animals in convention areas.
  • No weapons in convention areas.
  • Individuals over the age of 15 need a membership to attend Readercon.
  • Young children who are always with an adult are admitted to Readercon for free; others need a membership. Please see below.
  • Any disruptive or inappropriate behavior may lead to being asked to leave the convention.
  • Readercon reserves the right to revoke membership at any time for any reason. No refunds will be given.
  • Readercon reserves the right to refuse membership.

Code of Conduct

By attending Readercon you agree to abide by our code of conduct. Click here to view the code of conduct, policies, and procedures.

Children Attending Readercon

There will be no child care provided at Readercon.

Children under the age of 15 who will be staying with a parent at all times receive a free membership, a ReaderKids In Tow badge, and no conference materials. The badge must have the Readercon attending parent's name on the front of the badge and contact info on the back. This free badge must be worn at all times while on hotel grounds.

Children under the age of 12 may not be left unattended in any convention area or public hotel space.

If we see a child who is being disruptive, or seems to need a parent and has no parent around, we will try to contact the parent. If we cannot contact the parent within 15 minutes, we will contact hotel security and ask them to assume supervision of the child.

Any disruptive or inappropriate behavior may lead to being asked to leave the convention. Readercon reserves the right to revoke membership at any time for any reason. No refunds will be given.

This policy has been established for the following reasons:

  • Liability issues raised by the hotel due to unattended children left to play in hotel common areas and the pool area.
  • Liability issues raised by Readercon for the same reasons, as well as for the comfort of all attendees.
  • Liability issue of minor children left at Readercon without a parent or appointed guardian on hotel premises. Note that these children may be held by hotel security, the Department of Social Services contacted, and the child turned over to its care.
  • It’s all about safety. We want our children to be safe, and we want yours to be as well.

Accessibility

Readercon endeavors to make this convention a welcoming experience for everyone. Accessibility accommodations are a vital part of ensuring a safe and enjoyable Readercon. If you have suggestions for improvements, please contact us at info@readercon.org

  • All the programming takes place on the ground floor of the convention hotel, and the conference rooms are quite close together, joined by wide hallways. The green room is also on the ground floor, as are the hotel restaurants and the restrooms. The consuite is easily reachable by elevator.
  • Each conference room will have a wide aisle and taped-off space reserved for scooter and wheelchair parking.
  • Unfortunately, we are unable to provide ramps to the stage in the two large rooms; however, the smaller rooms have plenty of space behind the participants' tables. If you are a program participant, please email program@readercon.org with any requests for specific accommodations.
  • PDF versions of our Program Guide and Program Grid will be available for download on the Program page a week before the convention.
  • We've updated our signage design and placement for improved legibility.

We strongly encourage all attendees to treat one another with thoughtfulness and respect, and to follow these guidelines:

  • Make way for people with mobility impairments and respect the lines around reserved audience spaces. If you stop to chat in the hallway, make sure you leave plenty of space for other people to pass. Remember that not all mobility impairments are visible.
  • If you see someone whom you believe needs assistance, offer to help and wait for them to accept before taking action. Do not touch or move another person's belongings or equipment, or touch people to guide them, unless they explicitly ask you to do so.
  • Do not pet or otherwise attempt to interact with service animals.
  • Do not harass or bully other convention attendees. Readercon reserves the right to revoke membership from anyone who makes another attendee feel unsafe. If another convention attendee is harassing or bullying you, or if you observe behavior that gives you cause for concern, please alert a Readercon staff member immediately. All reports will be kept confidential. See our Code of Conduct.

Flyers

Flyers may be posted on the Readercon schedule tower which is located in front of the main panels spaces. Please do not cover flyers already placed by others.

Flyers may not be posted on hotel walls unless they bear the Concom stamp of approval. To have your flyers approved, bring all copies to be posted to the information table for review. If approved, we will stamp them and provide you with hotel-approved adhesive materials and a list of places where flyers may be posted. We will aggressively hunt down and remove any unapproved flyers. Please do not staple flyers to hotel property or use adhesive materials other than the ones we provide.